Archive studio IV is produced by Doculex, makers of excellent software for electronic document management. Office Capture, Goby Capture and WebSearch are the 3 components, which make up Archive studio 4. It provides a user with automated, easy to use Web enabled and networked document management abilities. Archive Studio also permits secure ‘Instant Document Access’ based on .NET Framework from any place through the Internet, including and Active Directory integration and permission assigning.

WebSearch component

WebSearch is a .NET based and web-enabled document management program, which is easy to use. It is developed for usage throughout various business operations for the purpose of enabling Instant, secure document Access from anywhere with convenience of usage similar to, yet better than a typical Internet search engine. A search can be done using full text content, metadata descriptions specific to a document and also search history, date ranges, saved searches and search lists.

WebSearch is also a workflow enabler, with its convenient dashboard display with a functions menu, it allows users to amend and share native format documents, at the same time; they can organize and track each amended version. Users can group different document sets together for the purpose of sharing with co-workers and colleagues, thanks to the workspace feature. The discussion feature, which has been added, allows a user to comment on the content of a document. An updated visually appealing interface has functionality, which is much easier to use compared to the key word query of an online search engine.

Server-based software will automate complicated documentation organizational functions such as browser based file room views & group collaboration folders. Documents of any type can be directly uploaded to WebSearch, indexed for ease of access and native format storage. The Replace/Append Metafield function, allows a user to replace a document’s existing metadata and to append completely new metadata information for a particular field.

WebSearch also facilitates document hosting, with its advanced PKI (public-key infrastructure), which gives digital signature security and encryption to outsource day-to-day-use information access to electronic file storage. Its Microsoft SQL Server database support is able to handle significant amount of file data storage, thus providing a user with easily integrated database power. Moreover, Active Directory integration allows heightened security as well as user permission tracking & access. Multiple security levels are managed by the program, including individual files, users, group, Community and Organization. Document & user activity tracking log files are available, which assist in compliance with privacy laws such as HIPAA.

Office and Goby Capture components

These programs are easy to use and offer simplified electronic file and paper capture as well as indexing from multiple hardware resources, including production and network scanners, digital copiers, desktops and FAX. These programs include the streamlined capture of emails and electronic files straight from a user’s MS Office applications, while also using windows Explorer’s Send-to feature. Once a capture is done, Archive Studio’s WebSearch will manage these documents.

Goby Capture improves the capabilities of a digital MFP copier or network scanner. With Goby capture running from a hosted server or network, a user can scan as well as index his business documents at a copier/scanner without having to operate or even learn any scanning application. A user has 3 methods of scanning as well as indexing paper to use;

1) Scan documents with profile form created at a line of business application or desktop
2) Scan documents & index them from a MFP touch screen
3) Scan documents & index them later on from the inbox of WebSearch

Office Capture, another component of Archive studio 4, is a flexible desktop application, which can be operated easily by a beginner to document imaging. The program has support for TWAIN-driven desktop, MFP scanning and production units. It has a setup wizard that enables new scanning projects to start quickly. Document imaging is easier; simply scan all the documents that you need. The document metadata descriptions can be entered later at your convenience. Document metadata entry is easy with the improved design that is focused on quick entry to finish a task. In the final step, the OCR engine analyzes and produces full text data, searchable PDF files are then created & then output to Archive Studio IV’s WebSearch document management system is done. An all new utility called “Goby Query” offers convenient content export capability from SQL and Oracle databases to Profiler. Conversion from XML to PDF is also now possible.

All these features make Archive Studio 4, a secure and highly convenient document management program.

Qipit online copy service is a document scanning solution for your smartphone.

Turn your camera phone into a compact document scanner with Qipit. You capture and convert images taken with a camera cell-phone to PDF files.

It is real easy, just send pictures from with your phone via email to Qipit. For multi-page documents, attach each image file to your email in the order you want the pages. Send the pictures to the service (copy@qipit.com for black-and-white images, and color@qipit.com for color). The documents are stored in your free Qipit account. Tag the files for easy searching. You can also publish and share on the web or archive them into your Qipit account.

One of the best camera phones to use with Qipit service is the Blackberry Storm.

The Storm captures text as small as 6 point and that’s not everything. Storm’s QWERTY keyboard makes naming the documents super easy. Just type-in the file name for the PDF document into the subject line. To email or fax the files, enter the email address or fax number into the message.

Smartphones make it easier to take your office with you and leave your laptop behind. You can access and send documents, faxes and images.